Advanced Actions for Exchange

In addition to the Email Alert ,Migrate Document and additional classification, the following actions are available for the Exchange content source type:

  • Delete email
  • Move email

To configure these actions, use the Advanced UI dialog window. See Configure a Workflow using Advanced dialog for details on how to invoke it.

Delete Email

This action will remove an email from Exchange mailbox.

Specify the following action parameters:

Action parameter Description Comments
Delete Mode

Matches the native Microsoft Exchange Delete Modes:

  • Soft Delete — Email will be available for recovery from the Deleted Items folder.
  • Hard Delete — Email will not be available for recovery after deletion.
  • Move to Deleted items — Email will be moved to Deleted Items folder.
See this Microsoft article for details.
Suppress Read Receipts With this option selected, Read receipts will not be sent (if requested) for the item being deleted. Selected by default.

Move Email

This action will move an email to the specified folder within the same mailbox.

Specify the following action parameters:

Action parameter Description Comments
Target Folder Name

The name of the folder the move the email to.

For subfolders, only include the subfolder name (not the full path).
Parent Folder Name If the target folder name is not unique, specify the parent folder name — to ensure the correct folder is used. Optional.